Sign in with SuccessFactors
Add HRExpenso in Admin Centre, upload the IdP metadata, and people use the account they already have.
Built for SAP SuccessFactors customers
Expense claims that land in payroll, not in spreadsheets.
Employees claim in minutes. Each expense follows its own approval flow. Approved amounts reach payroll as SuccessFactors one-time payments, checked before they're sent.
- Sign in with SuccessFactors
- People from Employee Central
- Paid through your payroll
Works with
- SAP SuccessFactors Employee Central
- Employee Central Payroll
- SAML 2.0 single sign-on
- OData API
Why HRExpenso
From inbox chasing to a clean payroll file.
The usual way
- Receipts in phone galleries, PDFs in email
- One approver for the whole claim, so it waits
- Finance re-types totals into SuccessFactors
- Nobody can say what was paid, or when
With HRExpenso
- Every expense with its receipt, tax and currency
- Each expense type follows its own approval flow
- Posted as one-time payments, checked first
- A full history on every claim, down to the payment
How it works
Claim, approve, settle. Paid with the next payroll.
- 01
Claim
Expenses with receipts, daily allowances and mileage at your rates. Limits are checked before it goes anywhere.
- 02
Approve
Hotel to the travel desk, client dinner to finance, side by side. Decline one line, approve the rest.
- 03
Settle
Finance picks what to pay. Every employee and pay component is checked in SuccessFactors first.
- 04
Paid
One-time payments land in Employee Central for payroll. The employee is told; the history records it.
For your teams
One place for everyone who touches an expense.
Claim in minutes, from anywhere.
- Many expenses on one claim, each with its receipts
- Allowances for the days away and mileage at your rates
- Know your limits before you submit
- An assistant can book expenses for you as your proxy
Decide with everything in front of you.
- Every receipt, amount and note on one screen
- Approve the claim, or decline a single line with a reason
- Only the expenses that are yours to decide
- Away? A delegate approves on your behalf, and it says so
Settle a month in one batch.
- Pick what to pay; set the pay date
- Employees and pay components checked in SuccessFactors first
- Taxable and tax-free parts on the right pay codes
- A detailed report, an EC import file for anything refused, and a rollback
Your policy, configured, not coded.
- Expense types, limits and spending policies by group, grade or company
- Approval flows by expense type, cost centre or amount
- Roles and permissions per company
- Guides built into the app for every screen
Made for SAP SuccessFactors
It already speaks your HR system's language.
Designed by a SuccessFactors consultant, around how Employee Central and payroll actually work.
No data kept twice
Employees, companies, divisions, departments and cost centres come from Employee Central.
Payments through OData
Your pay components, your field mapping. Checked before posting, and a posting can be rolled back.
EC import file as a fallback
Anything refused comes out as a Non Recurring Pay Component import, in your own template.
Features
Everything an expense policy needs.
Claims with many expenses
Each with its own receipts, currency and GST/VAT.
Travel requests and advances
Approve the trip first, pay an advance, settle it after.
Allowances and mileage
Daily rates by country and city; mileage by vehicle type.
Spending policies
By company, group, grade or service, with monthly or yearly balances.
Approval flows you design
Manager, cost centre owner, finance or a named person.
Proxy and delegation
Claim or approve on someone's behalf, always recorded.
Many companies
Entities, currencies, time zones and pay codes per company.
Reports and audit history
Who did what, and when, on every claim and payment.
Training built in
Short guides inside the app, for every role.
See it
A claim, start to finish, in 50 seconds.
Security
HR data, handled the way HR data should be.
Your employees' details and payments deserve more than a shared spreadsheet. HRExpenso is built so the right people see the right data, and nothing else.
Data stays in India
Hosted in Mumbai by default; another region for your tenant when you need it.
Walled off per company
The database itself refuses access across tenants.
Roles and single sign-on
Permissions by role and company; sign in with SuccessFactors.
Secrets kept secret
Keys and certificates encrypted; API keys stored only as a hash.
Pricing
Priced for your headcount. Quoted within a working day.
Pricing depends on how many employees claim, how many companies you run and the integrations you switch on. Tell us about your set-up and we'll send a clear quote, including set-up and training.
Book a demo
See HRExpenso with your own expense types.
A 30-minute call: we walk through a claim from submission to SuccessFactors, then talk through your policies, approval flows and pay components.
- No preparation needed
- Your questions on Employee Central and payroll welcome
- A written quote afterwards, if you'd like one
Prefer email? info@hrexpenso.com
Questions we're asked
Do we need SAP SuccessFactors?
HRExpenso is built for SuccessFactors customers: sign-in, employee data and payments all connect to it. If you run Employee Central, you'll get the most from it.
Does HRExpenso pay employees?
No. Approved expenses go to SuccessFactors as one-time payments and are paid with your normal payroll, so tax and bank details stay where they already are.
How much work is set-up?
Mostly configuration, not development: expense types, approval flows, rates and pay components are set up in HRExpenso's own screens, and we do it with you.
Where is our data kept?
In Mumbai, India, by default, separated from every other customer's data. Ask us if your policy needs another region.
Can we start with one company?
Yes. Start with one legal entity and add the others when you're ready; each keeps its own currency, pay codes and policies.